TOWN OF SANTA CLARA BOARD MEETINGS
Minutes of the Regular Monthly Meeting of the Santa Clara Town Board held on Thursday, February 11, 2016, Saranac Inn, NY Town Hall at 7:00 P.M.
Roll as follows for the Regular Monthly Meeting:
- Marcel Webb - Supervisor
- Thomas Kimpton - Councilman
- David Perry - Councilman
- Philip Durkin - Councilman
- Richard Lyon - Councilman
- Andrew McGill - Superintendent of Highways
- Laurie McGill - Town Clerk
Regular monthly meeting called to order by Supervisor Webb. Motion by Tom Kimpton, seconded by Phil Durkin to dispense with the reading of the minutes of the previous meeting. All members voting Aye. Motion carried. Motion by Phil Durkin, seconded by Dave Perry to accept the minutes. All members voting Aye. Motion carried.
Community Center Update - Supervisor Webb reported that the Town is now getting in the final bills for the new building. He is working with our Attorney Bob Hafner on the bond as the BAN, Bond Anticipation Note, is due to Champlain National Bank in March. The contractor has come back and fixed the doors and the plumbers have finished the sinks in the restrooms. First Aid Kits have been purchased and placed in the kitchen, garage and office areas. The Town is still waiting for the contractors to resolve the issue with the weather seal on the front door and the lock to be installed for the storage cage.
Friends of Eagle Island, Incorporated - Michael Hill, the Town's Legal Counsel, provided the Town Board with a document form Ron Briggs and Robert Goodsell, Counsel for Friends of Eagle Island. The document is the proposed use of the Island. Supervisor Webb asked the Board to review the document by the next board meeting.
Annual Financial Report for 2015 has been filed with the State of New York. A copy is available in the Town Clerks office for the public to view. Motion was made by Rick Lyon, seconded by Phil Durkin to accept the Annual Financial Report. All members voting Aye. Motion carried.
Paul Smiths Gabriels Volunteer Fire Department Chief Whitson presented the Town Board with a list of their current officers and Department Members. Dan gave a brief report on the department's new equipment and training.
Upper Saranac Lake Foundation Request - At January's meeting Guy Middleton requested the support of the Town for grants that were being applied for. Supervisor Webb has the letters prepared and needs Guy to advise him where to send them.
Public Hearing and Special Meeting for proposed Local Law No. 01 of 2016 that would amend the Town's Land Use Law to update and expand the provisions setting forth the procedures of the Board of Appeals and update the criteria for granting area variances and use variances, all for the purpose of bringing the variance criteria and Board of Appeals procedures into conformity with current requirements of New York State law. Public Hearing for tonight was postponed and is rescheduled for Saturday, February 20, 2016 at 9:00 A.M.
Community Center Cleaning - The Town had Scooters Cleaning Service clean the new building before the open house. The Board was very satisfied with the job and the price of $250.00 that was charged. On a motion by Phil Durkin, seconded by Rick Lyon the Board authorized Supervisor Webb to sign a contract with Scooters Cleaning Service. The building would need to be cleaned at least once a month, and to find out if washing the windows inside and out several times a year could be part of the contract. All members voting Aye. Motion carried.
Ron Otten asked about the automatic mutual aid between Paul Smiths Gabriels Fire Department and the Tupper Lake Fire Department. Would that qualify as having a fire department within 5 miles? Supervisor Webb advised that he is working with all the Officials and Departments involved to get a satellite fire department located in Santa Clara. At this time there are still issues that need to be worked out. One issue is that there needs to be a radio repeater located somewhere in the Saranac Inn area so that Tupper Lake and another department can communicate with one another.
Good of the Town
Phil Durkin asked the status of the rain gutters. Tom Kimpton will contact the contractor and find out when he is going to put them up.
On a motion by Dave Perry, seconded by Phil Durkin the Town will sponsor the Upper Saranac Lake Association Boater Safety Course. The course will be held in the community room and taught by Dave Perry and Michelle Brown-Garcia. All members voting Aye. Motion carried
Superintendent McGill advised that Rose & Kiernan, the Town's Insurance Company, will be coming to inspect all the buildings. It has been 8 years since the last inspection.
Superintendent McGill has also received numerous phone calls from various insurance companies claiming we have a fire department now. They are asking for information about our fire department and have been told by some lady that we have one. He is advising them that we do not have a fire department at this time. Supervisor Webb advised that there is nothing official. It is all still in process and until all parties involved are in agreement and all necessary equipment is obtained, there is no fire department in Santa Clara.
Superintendent McGill reported that the new plow truck is supposed to be in the garage now having the box and plow equipment installed. The small sander on the little truck has broken down twice this week. He hopes to be able to keep it going through the rest of the winter and have it repaired in the spring. There is a possibility that a new pickup truck will be needed. The 2008 pickup has the box falling off of it. When spring comes he will get it into the garage and see what can be done with it, if anything.
Rick Lyon asked about getting defibrillators for the buildings. Supervisor Webb will look into getting them for all Town buildings.
Motion was made by Tom Kimpton, seconded by Phil Durkin to authorize Supervisor Webb to order $100.00 worth of trees from Franklin County Soil & Water Conservation. The trees will be planted around the new building. All members voting Aye. Motion carried.
Resolution No 08
On a motion by Tom Kimpton, seconded by Dave Perry the following resolution was ADOPTED ALL AYE
WHEREAS: It is hereby requested that the Franklin County Highway Department assist the Highway Department of the Town of Santa Clara for the purpose of moving equipment, use of county equipment or paving. It is agreed that this work is undertaken by the Town Highway Department and the job is totally under the direction and supervision of the Town Highway Department. The Town is required to get necessary Agency permits, property owner's agreements and provide utility notification.
THEREFORE BE IT RESOLVED; As an inducement for such assistance the Town will hold the County harmless from property damages and claims brought by any third party as a result of this work and if the County is held responsible for damages the Town will indemnify the County.
Resolution No 09
Agreement for the Expenditure of Highway Moneys
On a motion by Tom Kimpton, seconded by Rick Lyon the following resolution was ADOPTED ALL AYE
Agreement between the Town Superintendent of the Town of Santa Clara, Franklin County, New York, and the undersigned members of the Town Board.
Pursuant to the provision of Section 284 of the Highway Law, we agree that moneys levied and collected in the Town for repair and improvement of highways, and received from the State for State Aid for the repair and improvement of highways, shall be expended as follows:
1. General Repairs. The sum of $84,240.00 shall be set aside to be expended for primary work and general repairs upon 25.5 miles of town highways, including sluices, culverts, and bridges having a span of less than five feet and boardwalks or the renewals thereof.
2. Permanent Improvements. The following sums shall be set aside to be expended for the permanent improvement of Town Highways:
A. On the road commencing at Rockefeller Camp, Keeses Mills Road, and leading to Bay Pond a distance of 1 mile, there shall be expended not over the sum of $84,240.00.
Type - Hot Asphalt, Width of Traveled Surface - 20 feet, thickness - 2 1/2 compacted, Subbase oil and stone
General Fund vouchers No. 21 to 78 in the amount of $132,531.49, Building Fund vouchers No. 2 to 7 in the amount of $57,270.75 and Highway Fund vouchers No. 9 to 17 in the amount of $2,867.25 were audited by the Board. Motion by Tom Kimpton seconded by Rick Lyon to approve vouchers and pay audited vouchers. All members voting Aye. Motion carried.
Motion to adjourn at 8:15 P.M. made by Dave Perry, seconded by Phil Durkin. All members voting Aye. Motion carried.